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AHP Career Track: Newsletter Design/Layout and Printing/Mailing Bid Proposals

Back Country Horsemen of America (BCHA) is a 501c-3 non profit service organization with over 13,000 members, chapters in 26 states scattered across the United States and individual memberships in 47 states.  We are currently accepting bid proposals for Design/Layout and Printing/Mailing the BCHA newsletter issued four (4) times annually with a printing quantity of 11,500 copies per issue.   To view our past newsletters and for more information on BCHA please visit our website at www.backcountryhorse.com

  

Bids must be received by March 1, 2010 and contract awarded on May 1, 2010.  Summer 2010 will be the first issue published under this contract. 

 

Bids require separate proposals one for Design/Layout and one for Printing/Mailing.   After reviewing bid requirements please mail your bid proposal by March 1, 2010 to Back Country Horsemen of America P.O. Box 1367  Graham WA 98338 and email bid to Allison Schottenhaml:  Wilber94@fidnet.com  

 

Design & Layout Request For Proposal

Bid shall include all items listed below 

  1. Newsletter is issued four (4) times annually. Currently 12” x10.75” page size, with a 24 to 28 page count. Circulation is over 10,000 copies.

  2. This contract is for design layout only with all text, logos, photos, and graphics to be provided electronically by the editor. Quote cost per issue.

  3. Draft of newsletter will be provided by email to editor for changes and approval within a negotiated time frame.

  4. Email a PDF of approved final draft of newsletter to BCHA Webmaster.

  5. Designer will work closely with an advertising sales person contracted with BCHA. Advertising contractor will be entirely responsible for providing the designer with run and remove dates and copy ready advertisements.

  6. If an advertiser wants to have additional graphic work, the Designer will negotiate directly with the advertiser.

  7. Designer will have final say on all photographs.

BCHA Responsibilities

 

BCHA Media & Marketing Chair or appointed representative will work within time frames so that the issue may be published on a timely basis.

Following successful completion of each issue, BCHA is responsible for payment to the Designer upon receipt of an invoice. Payment is made on a Net 30 basis.
 

Newsletter Printing & Mailing Request For Proposals

Bid shall include all items listed below 

  1. Print quantity: 11500 copies, 12” x10.75” page size,  24 page count  or 28 page count (Quote separately)

  2. Newsletter issued four (4) times annually. Quote price per issue.

  3. Deadlines for mailing newsletter shall be Jan. 5th, April 5th, July 5th, & Oct.5th.

  4. Newsprint quality paper, Ebright paper or any other paper, size, or process that could potentially save expenses while providing a quality newsletter. (Quote separately)

  5. Black print with four Color Pages: Front & Back Cover and two center pages.

  6. Cost per page for additional color pages.

  7. All Shipping charges inclusive of packaging bulk quantities to designated individuals from a mailing list provided by Executive Secretary.

  8. Remaining copies of the newsletter will be boxed and delivered to BCHA Executive Secretary. 

  9. Non Profit bulk mailing permit for BCHA is presently registered in Washington State. Transfer of this permit, if required, will be provided at no charge to BCHA.  .

  10. Handling charges for labeling, CASS, NCOA, boxing, tabbing, and delivery to Post Office.

  11. Price for additional copies in 100 piece quantities (include all items 1-11 above)

  12. Approved final draft of newsletter shall be delivered by editor to printing contractor 20 working days maximum from submitted article dates of December 5th, March 5th, June 5th, and Sept. 5th.

  13. Quarterly newsletters shall be mailed by January 15th, April 15th, July 15th, and Oct. 15th.

  14. Invoice for payment shall be submitted after delivery of newsletter to post office.

BCHA Responsibilities

 

Following successful completion of each issue, BCHA is responsible for payment to the contractor upon receipt of an invoice. Payment is made on a Net 30 basis.

BCHA Executive Secretary will provide updated mailing list by the 20th of the month preceding the mailing deadline date.