Job Posting

GSS, The Marketing Agency is a female-founded, female-owned boutique marketing agency specializing in premium brands within the equestrian, sports, and lifestyle space. As we continue to grow, we're seeking a detail-oriented, reliable Part-Time Bookkeeper to support our financial operations and leadership team.

This role is ideal for someone who enjoys working with small, growing businesses, values organization and accuracy, and is comfortable operating independently while collaborating closely with leadership.

Role Overview

• Type: Part-time, contract (monthly invoice or 1099)
• Compensation: Sstarting at $500/month (Negotiable BOE)
• Estimated Time Commitment: 15 hours/month on average, with routine weekly calls, light weekly engagement and occasional one-off projects

Expectations

The ideal candidate will bring both technical competence and a high level of professionalism. This role requires discretion, consistency, and strong communication skills.

• Highly organized and detail-oriented
  Able to manage multiple financial workflows, deadlines, and records with accuracy and care.
• Efficient and proactive
  Completes tasks independently, anticipates needs, and flags issues or questions before they become problems.
• Excellent communication and client skills
  Clear, timely, and professional in written and verbal communication; comfortable interacting with leadership, vendors, and clients when needed.
• Trustworthy and discreet
  Handles sensitive financial and payroll information with the highest level of confidentiality and integrity.
• Strong follow-through
  Ensures invoices, reconciliations, and requests are completed fully.
• Comfortable working with leadership
  Confident joining finance calls, asking clarifying questions, and offering insight when appropriate.
• Reliable and consistent
  Meets deadlines, responds promptly to emails, and maintains dependable availability week to week.
• Adaptable and solution-oriented
  Comfortable with one-off projects, evolving processes, and supporting a growing agency.
• Aligned with a boutique, high-standard environment
  Appreciates quality, precision, and professionalism over volume or rushed work.

Monthly Responsibilities

• American Express Management
  • Tagging, downloading, and categorizing transactions
  • Entering transactions into QuickBooks
    (~2-3 hours/month)
• Invoicing & AR
  • Creating monthly client invoices
  • Issuing one-off invoices as needed
  • Tracking outstanding invoices and following up on unpaid balances
    (~2-3 hours/month)
• Payroll Processing
  • Weekly and/or monthly payroll processing
    (~1 hour/month)
• Financial Review & Reporting
  • Preparing Profit & Loss statements
  • Account reconciliation
  • Monthly reporting prep for leadership review
    (~2-3 hours/month)
• Monthly Finance Call
  • Participation in a recurring financial check-in call with leadership
    (~1 hour/month)

Weekly Responsibilities

• Email Support
  • Monitoring and responding to finance-related emails
  • Coordinating with leadership as needed
    (~1-2 hours/week)

Annual Responsibilities

• Tax Preparation Support
  • Organizing financials and documentation for annual tax prep
  • Working with CPA as needed
    (~3-5 hours annually)

Miscellaneous / As-Needed

• One-off projects or financial tasks
• Assistance with audits or documentation requests
• Joining phone calls with leadership, vendors, or advisors when needed 

Qualifications

• Proven experience as a bookkeeper or accounting support professional
• Strong working knowledge of QuickBooks
• Experience with credit card reconciliation (American Express preferred)
• Comfortable with invoicing, payroll, and basic financial reporting
• Highly organized, detail-oriented, and responsive
• Able to work independently and meet deadlines
• Experience working with agencies, service-based businesses, or small teams is a plus

Why GSS?

• Female-founded, female-owned agency with a collaborative culture
• Flexible, remote-friendly role
• Clear scope, predictable workload, and respectful communication
• Opportunity to build a long-term partnership with a growing agency

To Apply
 
Send resume to inspired@gsstheagency.com