Special Events Coordinator

The Washington International Horse Show Association, a 501(c)(3) non-profit organization, seeks an experienced Special Events Coordinator.  This is an excellent opportunity to join a growing team at one of the world’s most recognized and prestigious equestrian events.  Full-time seasonal salaried position based in Washington, DC to begin immediately, with the potential to become a full-time year-round salaried position. Detailed job description below.

Now in its 59th year, the Washington International Horse Show attracts more than 26,000 spectators to Verizon Center in downtown DC each October. The event features Olympic-level competition along with community and charity events. More than 500 top horses and riders come from across the globe to jump for more than $500,000 in prize money and bonuses. Highlights include the $130,000 Longines FEI World Cup™ Jumping Washington for the coveted President's Cup, the exhilarating $25,000 Puissance high jump competition, the $50,000 International Jumper Speed Final, the WIHS Equitation Finals, Barn Night, Military Night and Kids’ Day, a free, educational, street fair-style community event.

This role will report to the Event Director and is responsible for the execution of all community and charity partnerships and special events as well as to support the activities of the Event Director. The ideal candidate is organized, a self-starter and skilled in event management.  Key responsibilities include:  management of all special events, charity partnerships, and community relations projects and expand the strategy on new community partnerships in the D.C. area.

To apply, send comprehensive cover letter, resume, and references to jobs@wihs.org, or to Washington International Horse Show, Attn: Ally Leff, 3299 K Street NW, Suite 600, Washington, DC  20007. For more information visit: http://www.wihs.org/jobs/.

Position Summary:
Reporting to the Event Director, the Special Events Coordinator will be responsible for planning and executing all aspects of several high-profile events and logistical projects including but not limited to Barn Night, Military Night, Kids’ Day, Mounted Police Breakfast, and the Young Nelson Society.  This position will also manage the activities of the Junior Committee and coordinate logistics for evening exhibitions, national anthem singers, and Mounted Color Guard.   This position will also support the WIHS operations function, including providing support to the Event Director on various projects as well as assisting with critical marketing, communications and sponsorship projects as assigned. 

Responsibilities:

  • Manage development and execution of Barn Night, Kids’ Day, Mounted Police Breakfast, and other WIHS special events including outreach, contract coordination, contest management and on-site logistics and timeline for each event
  • Coordinate development and execution of the evening exhibitions at PGEC and Verizon Center
  • Coordinate the Klinger Award and Laura Pickett Award nomination, selection process, and award ceremony on site
  • Coordinate the logistics of all special exhibitor events and exhibitions at the WIHS Regional Horse Show & Zone 3 Championship at PGEC
  • Lead the WIHS Junior Committee and Youth Ambassador’s monthly meetings, team development activities, press opportunities and activities on-site.
  • Manage all events and membership activities for the WIHS Young Nelson Society
  • Coordinate all charity partnerships including TAPS (the Tragedy Assistance Program for Survivors), Capital Breast Care Center, and USET Foundation (United States Equestrian Team Foundation). Assist the Sponsorship & Hospitality Manager on charity partner activation in all PwC Club parties
  • Expand the reach and impact of WIHS community relations programs including, but not limited to, military partnerships, international ambassadors, government leaders, and other local cultural institutions
  • Develop and execute the Military Ticket Program and the First Responders Ticket Program
  • Provide support to Sponsorship & Hospitality Manager on advertising sales for the prize lists and program book
  • Provide special project support to Event Director and other staff members as assigned including working on critical marketing, communications and sponsorship initiatives in association with community relations projects

Requirements:

  • Bachelor’s degree required; 2-5 years event production and marketing experience and knowledge of the local D.C. community
  • Equestrian experience not as critical as proven skills, strong interest and related experience in event management and community relations
  • Strong interpersonal, verbal and written skills
  • Excellent organizational, time management and project management skills
  • Experience performing support duties requiring accuracy, attention to detail and coordination of information
  • Self-motivated, highly responsible, with strong work ethic and demonstrated ability to work under pressure, meet tight deadlines within budget and work on multiple projects simultaneously
  • Must enjoy working in a collaborative environment, possess a naturally positive, calm and professional attitude and be willing to take on additional responsibilities as necessary
  • Discretion and good judgment when handling projects and information of a sensitive nature
  • Absolute proficiency in Microsoft Word, Excel, and PowerPoint

AHP has not verified the factual statements in any job posting and AHP assumes no responsibility for the contents of, or any damage resulting from, any communication in the CareerTrack. Listing in the CareerTrack is not an endorsement by the organization of any employer, person, or policy.